Virtual Bookkeeping

Person using a tablet and computer in a bright office setting.

Here Virtually can take care of a wide range of financial tasks, such as: posting expenses, invoices, and bills; complete accounts payable and accounts receivable management; generating financial reports you can understand; account reconciliations to ensure your books are accurate; tax remittances to avoid extra fees; payroll, T4s & ROEs; and preparing your books for your accountant with our monthly bookkeeping services. Additionally, our tax preparation services will help you stay compliant and organized.

Book a discovery call to discuss your specific needs and see how Here Virtually can assist you.

Schedule a Discovery Call

Virtual Bookkeeping Services

Monthly / Quarterly Bookkeeping

Regular monthly bookkeeping is essential for any type of business. Not only does it ensure your financial reporting is accurate and up-to-date, but it also provides critical information that enables you to make the right decisions throughout the year, setting your business up for success. Pricing for bookkeeping and tax preparation services is dependent on the scope of work and volume, which will be discussed during a Discovery Call and included in a customized proposal.

All regular bookkeeping includes:

Reconciling your bank and credit accounts is essential for accurate financial reporting, ensuring all expenses and deposits are correctly recorded. You'll have access to an online document management program to capture all the paperwork trails necessary to satisfy CRA requirements. We recommend regular finance meetings to discuss your monthly bookkeeping and ensure you know how your business is performing, allowing you to make any necessary adjustments to meet your year-end goals. This ongoing preparation will ensure your books are ready to hand over to your accountant seamlessly come tax time, making tax preparation services more efficient.

Customized Services

These services, including financial reporting and tax preparation services, can be added to any regular monthly bookkeeping package. Here at Virtually, we base our pricing on all the services we provide for your company, and we are committed to finding the best solution for your specific business needs.

Payroll

We provide regular payroll processing aligned with your pay schedule, ensuring accurate financial reporting. Our services include STAT pay calculations, PD7A monthly remittances, T4 creation and filing, and ROE submission, all part of our comprehensive monthly bookkeeping and tax preparation services.

HST Calculation and Remittance

Annually, quarterly, and monthly, effective financial reporting is essential for businesses. Regular monthly bookkeeping ensures that your financial records are up to date, which is crucial for accurate tax preparation services.

Accounts Receivable

Importing sales from a 3rd party app (including Stripe, Square, etc.) is essential for accurate financial reporting. Additionally, generating an Outstanding Receivables report plays a key role in monthly bookkeeping. This process includes creating and sending out invoices, as well as recording customer payments, which are crucial for effective tax preparation services.

Accounts Payable

Setting up vendor bill payments is crucial for maintaining accurate monthly bookkeeping and ensuring timely payments. Sending out payments efficiently helps in generating useful vendor reports that contribute to effective financial reporting. Additionally, these practices support the overall tax preparation services by keeping all financial records organized.

Additional Services

Bookkeeping Catch-Up

Accurate financial reporting is essential for making informed business decisions. If life has gotten busy and you haven't entered transactions into your accounting program for at least a month, it might be time to consider our monthly bookkeeping services. Connect with us for a quote on getting caught up and to learn more about our tax preparation services.

Get Tax Ready

The end of the year doesn't have to be a stressful season for you or your accountant! Stay ahead of what's needed for your company's financial reporting and ensure you're prepared for year-end. By managing your monthly bookkeeping effectively, you can alleviate your own anxiety and meet your accountant's requirements. Contact us to learn more about our tax preparation services and how we can help you.

Bookkeeping Conversation

This is a one-hour session designed for you to ask all your questions, receive reliable financial advice, and ensure you’re managing your financial reporting the right way. AI can provide advice, but what if you don't know what prompt to input? How can you be sure you're not overlooking something crucial that could hinder your progress, especially regarding monthly bookkeeping or tax preparation services?

In this session, you will gain vital advice tailored specifically to your unique business needs, empowering you to move forward with a plan you can trust. This is a paid consultation: Invest in personalized information that will set you up for success in your business!

Fine print: Open to Ontario business owners, HST is included, and yes, this is an eligible business expense!

Book your conversation

FAQs

What is a virtual bookkeeper?

A virtual bookkeeper is a remote professional that provides cost-effective solutions for managing your financial records. We can assist with a range of services from day-to-day transaction management to full-cycle bookkeeping, including financial reporting, monthly bookkeeping, and tax preparation services tailored to your specific needs.

How do I know if I need a bookkeeper?

A virtual bookkeeper can significantly enhance your business if: you are currently spending too much time and energy on menial bookkeeping tasks, your accounting records are not updated for the current period and you need someone to perform catch-up bookkeeping, the line is blurred between your personal transactions and your business expenses, you have been paying your accountant excessively for tax preparation services to fix your books during tax time, or you don't always know exactly how much cash you currently have on hand or how much profit was generated by the business last month, making monthly bookkeeping essential.

How do you get my financial information?

Taking advantage of cloud-based programs, you can upload all your financial information (receipts, bank statements, etc.) directly to Here Virtually. This streamlines your monthly bookkeeping, eliminating the need for bankers boxes filled with historical paperwork. Everything is saved online, kept securely in the cloud, and easily accessible for financial reporting and tax preparation services.

What accounting program do I need?

Here Virtually specializes in Quickbooks Online and offers wholesale pricing for regular clients. While we recommend using an online program for efficient financial reporting and monthly bookkeeping, we also provide options for spreadsheet-based bookkeeping tailored for micro businesses, including tax preparation services.

What is your pricing structure?

Our pricing is a static monthly fee that varies based on account volume, business size, and complexity, tailored to meet your specific business needs. Whether you require financial reporting, monthly bookkeeping, or tax preparation services, we can assist you. To learn more about how Here Virtually can help your company, schedule a discovery call with us.